AR Management - This article explains how to manage Custom Settings used in AR Management.
Custom settings are defined and managed at an organisational level.
Required packages and permissions
Available with: Lumary 22.82 and later
Permission: Lumary AR - AR Management
Profile: System Administrator
Lumary AR Management features do not necessarily come as standard. If these features are not available to your users, please contact your Account Manager.
The following custom settings can be viewed by all AR Management users, however can only be managed and updated by a System Administrator:
- Click the App Launcher, and select AR Management.
- Select Settings.
- Settings available:
| Field Name | Explanation |
| Default Invoice Payment Terms | Used when a Debtor is created to default their payment terms. |
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Default Invoice Template |
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| Default Invoice Template |
The default Invoice Template to be used for invoice generation. See: Setting up invoice templates for more on Invoice Template creation. |
| Bulk Invoice Run and NDIS Extract Settings | |
| NDIA Debtor Account | This should be an Account that has been set up as the NDIA debtor, which will be assigned to invoices generated during the NDIS Claim process. |
| Invoice Grouping Logic |
This should list API field names from the Extract Item object with a Default value:
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| Bulk Invoice Extract Ignore SA Status | If set to true, the Bulk Invoice Run extract will give the user the option of creating an extract that ignores the Service Agreement status (allowing for invoicing against agreements that have a status of Quote Submitted or Cancelled etc). |
| Bank Statement Matching Settings | |
| Phrases to Ignore |
This field captures phrases that appear in Transaction Descripions that, if found on a transaction, should automatically mark that transaction to be ignored from the matching process. Each phrase should have a Possible examples include: Direct Debit; Interest Charge; Bank Fee; Transfer Fee; Monthly Fee; Credit Card Payment; ATM Withdrawal; Bank Adjustment; Service Charge; Returned Item Fee; Overdraft Fee; Foreign Transaction Fee; Balance Adjustment; Loan Repayment; Late Payment Fee |
| Include Payments From Date |
During manual matching of transactions, existing payments that are recorded in Lumary but not matched to a transaction or generated through this feature are available to be matched to transactions. This field limits the Payment Dates of Payments that are available for matching. This setting is most useful when the Bank Statement feature is started to be used after other general invoice generation features. |
| Matching Threshold | This allows you to set the threshold for automatically matching Transactions to invoices This field allows you to set the variance between the transaction amount and the invoice amount it's being matched to. |
| Funding Management Based GL Accounts | |
| Plan Managed GL Code | Where providers wish to track GL accounts based on the funding management option on a SD on an Invoice Item, this is where you stipulate the GL code assigned to Plan Managed. |
| Self Managed GL Code | Where providers wish to track GL accounts based on the funding management option on a SD on an Invoice Item, this is where you stipulate the GL code assigned to Self Managed. |
| NDIA Managed GL Code | Where providers wish to track GL accounts based on the funding management option on a SD on an Invoice Item, this is where you stipulate the GL code assigned to NDIA Managed. |
| Fall Back Cost Centre | Where the hierarchy of cost centres were not able to find a cost centre present in the set up of Services, Sites etc, this default will be used. |
| Fall Back GL Code | Where the hierarchy of GL codes were not able to find a GL Code present in the set up of Services, Sites or funding management type etc, this default will be used. |
| Finance Journal Settings | |
| Journal GST to GST Account | Setting this to true will create another record in the Finance Journal to journal the GST portion of a transaction to a GST Control Account. |